Explain Covering Person

The system requires covering personnel to approve leave requests to ensure awareness and agreement regarding work coverage. This is for human resources planning purposes.

System limitation:

1. You cannot apply for leave on the same dates if you are already assigned as a covering person for another employee.
2. There is no “approve on behalf” function for covering persons . They must approve the request directly.

Quick Links

Solution 1 (Pending Leave Request)

Solution 2 (Pending Leave Request)

Solution 3 (Approved Leave) 

Frequently Asked Questions:

If your leave type requires a covering person,

Precondition:

To enable approval by the covering person, grant the Employee user role the required access rights. 

Path: Setting > User Account > Access Right > My Approval > Work Covering

Solution 1 (Pending Leave Request)

If the covering person field is optional, you can withdraw and resubmit the request without assigning one.

Steps:

1. Withdraw the request via Request on Behalf.

2. Employee resubmits the leave request, leaving the covering person field blank. OR 
   HR can insert a leave record in the leave histor, refer to Manually Insert Leave Record for Individual in Leave History

Ensure the Covering person field is optional in Setting > Leave > Leave Type

Solution 2 (Pending Leave Request)

Solution 3 (Approved Leave) 

For approved leave, the admin can change or remove the covering person in the leave history.

Important: This only works for "approved leave", if the leave is still pending, you will not see it in "Leave History".

To prevent future issues, disable the "Covering Person" option in the leave type settings.

Frequently Asked Questions:

1. Can I have the same covering person for different submissions?

• If set to Yes → A covering person can only be assigned to one leave application at a time.
• If set to No → A covering person can be assigned to multiple leave applications at the same time.