Payroll Policy - General Settings

Step 1

Navigate to Setting (a) > Payroll (b) > Payroll Policies (c).

Step 2

There are 4  types of Employee Payment Types as shown in the image below, which are Monthly, Daily, Hourly, and Custom Period. 

You can choose one to Add New based on your company policy.

Step 3

You can set up your payroll policy's necessary settings in General Setting. Kindly see the explanation for each Section below : 

A. General

i) Working day needs to refer to: You can select either Calendar days or Attendance Schedule

Calendar Days - Working day calculation that auto includes Monday to Friday 

Attendance Schedule - Auto Include Workdays in the schedule assigned

ii) Payment Currency refers to - You may select the type of bank currency your company using
 

iii) Negative net paid - You may select how you would like to have the negative net paid, whether it to become zero, or deduct in the next month. 

B. Payroll Rounding Method

i) Earning Rounding - You may select how to round up earning 

ii) Deduction Rounding - You may select how to round up deduction

iii) Net Pay Rounding - You may select how to round up net pay

C. Salary

You may select Calendar Month or Custom to set the fixed days to calculate new joiner, resigned, and increment salary calculation

D. Bi-weekly Mid Month Salary Setting

If your company practices bi-weekly, select the salary calculation depends either on the Cut-Off that you have chosen or based on the Percentage from the Full Salary

E. Overtime

i) Split OPR by Day Type: If you enable this function to calculate the Ordinary paid Rate ( OPR) based on the day types, then you will be able to see 4 types of days as below :

• Workday
• Rest Day
• Off day
• Holiday

ii) Ordinary Paid Rate: If you not enabling {(i) Split OPR by Day Type}, then set the OPR for all days in general by keying in the hours as a denominator

iii) Enable Maximum Overtime Hours: If overtime is more than the specified hours, the salary computation will calculate up to maximum OT hours only. 

iv) Enable Maximum Overtime Amount = If the calculated total overtime is more than the specified amount, the salary computation will stop calculating for extra OT hours. 

v) Earnings in Overtime Formula is Based on Which Period? = You can decide whether it is based on earnings or salary cut off

vi) Entitle Overtime is Not More Than =  If the salary is more than that amount, no overtime will be paid.

vii) Maximum (Salary + Earning) Amount for Overtime Formula = If the salary is more than that amount, the calculation stops at the salary cap.

F. Leave

You may see the Unpaid Leave, and Unpaid Time Off formula in this part. Edit the Hour(s) according to your company policy.

Note: The Encashment of the Annual Leave is not automated by the system yet. Stay tuned for our marketing email notification if the free enhancement is pushed to the live server to be used. 

G. Employee Self-Service Policy

i) Payslip Availability: Choose when you wanted to make the payslip readily to be viewed by the employees

• Immediately: The pay slip will be readily available to the employees after the payroll process
• Fixed Date: You can set fixed days before/ after the payroll month/payment month
  
  * Payroll Month - The payroll month you have selected to process the payroll
  * Payment Month - The month of the payment date that you have selected to process the payroll 
• Relative Date: The days you can fix to release the payslip after the payment date

iI) Payslip Acknowledgment: You can choose to enable a few payslip acknowledgments as listed in section (ii) 

iii) Card Info to Display: You can select what information can be shown in your employee payslip 

• Edit Employment Info on pay slip: Knowledge Base (freshdesk.com)  
  

H. Bonus

You may set up the conditionals of the Bonus Payout for your employees based on the company policy. 

Step 4

Click Continue to go to the next screen of Cut Off

Kindly read the Policy Cut-Off Setting https://worksy.freshdesk.com/a/solutions/articles/63000276098 to set your payroll cut-off.