Pairing Leave Entitlement

Modified on Fri, 13 Feb at 4:15 PM

Leave Entitlement Pairing allows you to link two leave types together. When an employee applies for one leave type, the paired leave type will also be deducted based on the pairing rules.

Important: Pairing does not create a combined leave pool. Each leave type still maintains its own balance. The system only adjusts the paired leave accordingly.

Unpaid Leave Pairing
In this example, CP Unpaid is paired with CP AL. When CP AL still has 26 days of leave balance, the employee cannot apply for CP Unpaid.

Note: If you have paired with unpaid leave, it will not affect your annual leave entitlement. Pairing with unpaid leave is just to control the availability of the unpaid leave application after annual leave is less than 0.5 days.

If "apply only after confirm" is Yes, if you pair annual leave with unpaid leave:

Probation staff can still apply for unpaid leave.

If "apply only after confirm" is No, if you pair annual leave with unpaid leave:

All staff cannot apply for unpaid leave unless their annual leave balance is <0.5 days.

How pairing deduction works

Pairing logic depends on which leave is taken and the balance comparison between the two leave types.

Scenario A: If Balance Leave A > Balance Leave B

Leave taken from A → Deduction applies only to Leave A.

Scenario B: If Balance Leave A ≥ Balance Leave B

Leave taken from B → Deduction applies to both Leave A and Leave B.

Example

If:

Balance Leave A = 5 days
Balance Leave B = 3 days

If the employee takes 3 days from Leave A:

Leave A will be reduced by 3 days
Leave B will be reduced proportionately (1 day)

Final balance:

Leave A = 2 days
Leave B = 2 days

Common Use Case

Pairing Sick Leave (14 days) with Hospitalization Leave (60 days).

If the employee fully utilizes 14 days of Sick Leave, Hospitalisation Leave will be reduced from 60 days to 46 days.

This setting applies when a company intends for sick leave to be treated as part of the overall Hospitalization entitlement.

Pairing is recommended only if:

One leave type is a subset of another
[e.g. Emergency Leave (EL) is part of Annual Leave (AL)]
You want to prevent one leave type from being fully utilized while the main leave remains high.
The leave type is granted as a full lump-sum yearly entitlement. Pairing does not work accurately when leave is accrued monthly. It is designed for full entitlement allocation.

We hope this explanation clarifies the matter. If you require further assistance, please don't hesitate to contact our support team.