Replacement Leave Expiry and Bring Forward

Modified on Wed, 12 Nov at 5:14 PM

Replacement leave is earned for approved overtime and comes with an expiry period. This article explains how the expiry is calculated and how leave is carried forward to the next year.

1. Expiry Period of Replacement Leave

When a replacement leave type has an expiry period (e.g. 4 months), the validity period starts from the date the overtime was performed, not from the date the leave was generated or credited.

Both the application date and the leave date must fall within the validity period.

Example

Overtime performed on 12 September 2025
Replacement leave credited in November 2025
Expiry period: 4 months
= Leave expires on 12 January 2026

Result:

Leave applied and taken on or before 12 January 2026 → Allowed
Leave taken after 13 January 2026 → Not allowed, even if applied before expiry.

2. Year Allocation of Replacement Leave (Bring Forward)

Replacement leave is recorded based on the attendance date (the date overtime was performed), not the date it was generated.

This ensures that the leave entitlement correctly reflects the work period in which it was earned.

Example

Overtime performed in September 2025
Replacement leave generated in November 2025

Result:

Leave is recorded under 2025 entitlement, expires on January 2026
Appears in 2026 as Brought Forward balance

Note:

To view replacement leave that expires in the next year, the entitlement for that year must be generated first. If the entitlement hasn't been generated, the system won't display the leave balance for the upcoming period.

In short,

Expiry starts from the overtime date.
Leave must be applied and taken before expiry.
Replacement leave is recorded in the year the overtime done, and brought forward if generated in the following year.
Brought Forward leave reflects the previous year’s earned balance.

If you want to amend the expiry date, refer here: How to Edit Replacement Leave (RL) Expiry Date

Related:

We hope this explanation clarifies the matter. If you require additional assistance, do not hesitate to contact our support team.