Leave Type Display in Payslip

As part of your payroll setup, you can customise how leave types appear on employee payslips. 

All of payslip templates in Worksy: Basic, Detailed, and Advanced, support leave type display. The main difference is the number of leave rows shown:

• Basic: Displays up to 2 leave types
• Detailed: Displays unlimited leave types
• Advanced: Displays up to 2 leave types

Find out about each payslip templates here - Payslip Templates: Basic, Detailed, and Advanced

With that in mind, you can prioritise which leave types appear first, second, or in the remaining rows. In this guide, we’ll show you how to manage that display.

Step 1

Go to Setting (a) > Leave (b) > Leave Type (c)

Step 2

From the list, select the leave type you want to show in the payslip.

Step 3

Under the General tab, scroll to the Leave Info & Entitlement Display Policy section.

In the second row, you’ll see three buttons specifically for payslip display:

a) Display in - My Payslip (First) : choose this if you want this leave type to be displayed in the first row in the payslip

b) Display in - My Payslip (Second) : choose this if you want this leave type to be displayed in the second row.

c) Display in - My Payslip (Other)  this leave type will be listed from the third row onwards, based on their leave ranking. This row is only applicable for Detailed layout, which supports unlimited leave rows. Basic and Advanced layout can only display up to 2 leave types.

Important

• You can only pick one display position (First, Second, or Others) for each leave type. When you set one to “Yes”, the system will automatically set the others to “No”.
  
  
• If more than one leave type is set to the same display position (e.g. ‘First’), only one will show on the payslip according to the earliest entitlement. The others will be hidden and won’t move to the next row automatically. To fix this, edit one of the leave types and assign it to a different display row.

Step 4

Click Save.

Important: Changes to the leave type display will only apply to future payslips processed after this update. If you want the new display to reflect in previous months’ payslips, you’ll need to reprocess the affected payrolls.
However, reprocessing is not recommended if those payrolls have already been finalised or paid, as it may lead to discrepancies in the payroll figures.

If you want to change the payslip template, refer this article: How to Select Payslip Template

That’s all! If you require further assistance, do not hesitate to contact our support team.