Leave Type Display in Payslip

As part of your payroll setup, you can customise how leave types appear on employee payslips. 

All of payslip templates in Worksy: Basic, Advanced, and Detailed support leave type display. The main difference is the number of leave rows shown:

• Basic: Displays up to 2 leave types
• Advanced:  Displays up to 2 leave types
• Detailed: Displays unlimited leave types

Find out about each payslip templates here - Payslip Templates: Basic, Detailed, and Advanced

With that in mind, you can prioritise which leave types appear first, second, or in the remaining rows. In this guide, we’ll show you how to manage that display.

Step 1

Go to Setting (a) > Leave (b) > Leave Type (c)

Step 2

From the list, select the leave type you want to show in the payslip.

Step 3

Under the General tab, scroll to the Leave Info Display section.

 You’ll see 4 checkboxes for leave display selection. You can choose which one to leave info display.

a) Display Leave Balance in My Request: 

• if checked: the leave balance for this leave type will be shown in the My Request screen, together with pending and taken leave information.

• If unchecked: only pending and taken leave information will be shown.

b) Display Leave Balance in My Individual Leave: 

• If checked: the leave balance for this leave type will be shown in the My Individual Leave screen.

• If unchecked: only pending and taken leave information will be shown.

c) Display Leave Balance in My Leave History: 

• If checked: the leave balance for this leave type will be shown in the My Leave History screen.

• If unchecked: only pending and taken leave information will be shown.

d) Display in Payslip: 

• If checked: the payslip will display this leave type with Pending, Taken and Year-to-Date (YTD) Entitlement.

• You must assign the leave type to a display position:
  – First row
  – Second row
  – Others (3rd row onwards, Detailed layout only)
  – Basic and Advanced layouts can only show up to 2 leave types (First + Second).

• If unchecked: this leave type will not appear in the payslip.

Important

• If more than one leave type is assigned to the same position (e.g. two leave types set to “First row”), only the one with the earliest entitlement will display. The others will be hidden and will not move down automatically. To fix this, you need to edit and reassign the leave type to another display position.

Step 4

Click Save.

Important: Changes to the leave type display will only apply to future payslips processed after this update. If you want the new display to reflect in previous months’ payslips, you’ll need to reprocess the affected payrolls.
However, reprocessing is not recommended if those payrolls have already been finalised or paid, as it may lead to discrepancies in the payroll figures.

If you want to change the payslip template, refer this article: How to Select Payslip Template

That’s all! If you require further assistance, do not hesitate to contact our support team.