How to Exclude Employee From Payroll Process

There are a few ways to remove an employee from being included in the payroll process. You can either:

1. Exclude Employee from Payroll Policy
2. Exclude Employee During Payroll Processing

A. Exclude Employee from Payroll Policy

Step 1
Go to Settings (a) > Payroll (b) > Payroll Policy (c), and select the relevant payroll policy from the list.

Step 2
Under the Allocated Employee(s) section, toggle off the employee you wish to exclude from this payroll policy.

• Grey: Excluded from payroll policy
• Blue: Included in payroll policy

B. Exclude Employee During Payroll Processing

If you prefer to exclude the employee during the payroll process itself, you can use the Filter Options or manually deselect them in the Selected Employees list.

Step 1
Go to the Payroll Process screen. Fill in all the required fields and click Next to proceed.

Step 2
Under Condition, choose All Available Users as the method.

On the left side, view the Filter Options panel and search for Employment Type.

Select only the relevant types you want to include in this payroll run.

Alternatively, you can filter by Employee Status and select Probation and Confirmed if your goal is to exclude resigned employees from the payroll process.

Click Next to proceed.

Step 3
In the Selected Employees list, review all employees included for this process.
toggle off the employee you wish to exclude from this payroll.

• Grey: Excluded from payroll
• Blue: Included in payroll

Step 4
Click Process Payroll to generate the payroll results.
Verify that the excluded employee does not appear in the processed list.

Important tips:

1. Review the Payroll Policies selection list before processing payroll so that only relevant employees are included.
2. You can either exclude the employee’s assigned payroll policy from the Payroll Policies field during payroll processing, or exclude the employee directly from the payroll policy (as described in Method A).
3. If you're excluding a resigned employee from payroll, always ensure the employee’s resignation is updated and confirmed under Career Progression before running payroll.

Note:

• If a payslip has already been generated, it indicates that payroll has already been processed for that employee.
• Employees not included in the payroll process will not appear in any payroll reports.
  • To remove an employee from payroll reports, you may delete the generated payslip. But proceed with caution, as this action will permanently remove the payslip record.

We hope this explanation clarifies the matter. If you require additional assistance, do not hesitate to contact our support team.