How to Process Bonus: Single and Separate Payslip

Modified on Tue, 4 Nov at 2:29 PM

In Worksy, bonuses can be processed in two different ways. Select the method that best aligns with your company’s payroll process:

Method A: Process Bonus Together with Monthly Payroll (One Payslip)
Method B: Process Bonus Separately from Monthly Payroll (Two Payslips)

Method A: Process Bonus Together with Monthly Payroll (One Payslip)

Step 1

Create a Bonus Payroll Item.

On the left menu, go to Settings > Payroll > Payroll Item > Earning.
Create a new payroll item for Bonus.
Ensure the statutory flagging is set correctly so the bonus is included in taxable income and statutory calculations.

Step 2

Add Bonus payment in Individual Transaction

You can add the bonus in two ways:

i) Manual: Go to Payroll > Individual Transaction and key in the bonus for each employee.

ii) Batch import: Use the import template at Utility > Import Tools > Payroll > Individual Transaction to upload multiple records at once.

Simply download the template from the system, fill in the required fields, and import it back for smooth processing.

Step 3

Process the Monthly Payroll as usual

Navigate to Payroll > Process > Monthly.
Select Month End for the Payroll Cycle.

The bonus will be included in the same payslip as the monthly salary.

Method B: Process Bonus Separately from Monthly Payroll (Two Payslips)

Step 1

Create a Bonus pay cycle

On the left menu, go to Settings > General > System Label.
Find Payroll, select Pay Cycle, and create a new pay cycle named Bonus.

Step 2

Add Bonus payment in Individual Transaction

You can add the bonus in two ways:

i) Manual: Go to Payroll > Individual Transaction and add the bonus under the Bonus Pay Cycle.

ii) Batch import: Use the import template at Utility > Import Tools > Payroll > Individual Transaction to upload multiple records at once.

Simply download the template from the system, fill in the required fields, and import it back for smooth processing.

Step 3

Process Bonus payout in Bonus Payroll Process

On the left menu, go to Payroll > Process > Bonus.
Select the Bonus Pay Cycle created earlier.
Proceed with payroll processing to generate a separate payslip for the bonus.

Note:
If you cannot access the Bonus payroll process, please check with your system administrator to enable access under the Payroll module.

EPF Contribution Behavior

When a payroll is processed through the Payroll Process - Bonus screen, the EPF Employer Contribution is automatically set at 13% if the employee’s base salary is below RM5,000.

This follows the official EPF guideline, which states that employees earning below this threshold are entitled to a 13% employer contribution rate, even if their total monthly earnings (including bonus or commission) exceed RM5,000.

To learn how EPF is calculated for multiple payrolls in a month, please refer: How EPF is Calculated When There Are Two Payroll Cycles in a Month