Leave Entitlement Based On Calendar Year

Modified on Wed, 30 Jul at 10:49 AM

This article explains the leave settings for multiple leave types that are commonly granted in full at the start of each calendar year, without proration or monthly accrual.


These include:

  • Annual Leave

  • Medical Leave

  • Maternity Leave

  • Paternity Leave

  • Compassionate Leave


For step-by-step guide to set up a leave type, refer here: Setting up Leave Type


Entitlement Policy

When setting up a Leave Type, you’ll come across the Entitlement Policy section. This includes two important settings:




These two settings work together to ensure leave is calculated and released correctly, based on your company’s policy. 


Entitlement PolicyWhat It Means
Entitlement Calculation is Based On:
Calendar Year
Every leave period runs from 1 January to 31 December, regardless of the employee’s hire date/anniversary.
Leave Earning Method: NoneFull leave entitlement is given at the start of the entitlement period. There is no monthly accrual or progressive earning.



Example


Entitlement Table
From Year
To Year
Entitled Day(s)
0
2
14.00
2
5
18.00
5
99
22.00


Current Year: 2025


Employee
Hire Date
Years of Service
Applicable Tier
Leave Earned
A
1 Jan 2023
2 years
18.00 days
18.00 days
B
1 Dec 2020
5  years
22.00 days
22.00 days
C
1 Aug 2025
0 year
14.00 days
14.00 days


  • Entitlement is determined as of 1 January of each year.
  • No proration means even new hires or resigners get full entitlement, regardless of hire or last working dates.
  • Eligibility criteria (sickness, childbirth, marriage, death of family member) should still be managed separately. The entitlement may only reflect the maximum allowable days per year.


Looking for specific example?
These scenario-based guides can help you understand how each Entitlement Calculation works:


We hope this explanation clarifies the matter. If you require additional assistance, do not hesitate to contact our support team.


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